Report

Is a factual piece of writing based on a research you conduct.

Two kinds of Reports:
Short and Long

Short Report:
Are often presented in memorandum form. A short report is concise, accurate and all the inferences depend on supporting evidence to help readers make an informed decision.

Parts of a Report:
 Introduction
 Body
 Terminal Section

Introduction:
Aim or purpose, authorization, sources, scope, definition, background, limits, brief mention of results, list of topics to be discussed

Body (Text):
 Present all relevant facts accurately and impartially. Do not let your personal feelings and prejudices affect the facts.
 Emphasizing important ideas by capitalization, underscoring, boldface, italics, more space and repetitions.
 Include Visual Aids such as graphs, tables, pictures whenever they will help clarify information for your readers or listeners
 Use headings to guide the reader through the report,
 Numeral Letter Combination (II,A, 1, a, (1))
 Decimal System (1.0, 1.1, 1.2,1.21,1.22)
 Letter Numeral Combination (A,1,a,(1),(a))
 Use Topic Sentences for most paragraphs
 Apply the seven C’s writing principles and make your writing easy to read

Terminal Section:
 Summary: A summary condenses the Text
 Conclusion: Evaluates and Infers from the Text
 Recommendation: Offers Specific Courses of Action

Three Kinds of Reports:
Informational
Analytical
Recommendation Justification

Informational Report:
 These reports are basically used to inform the reader about some event or progress in some project or activity

Kinds of Informational Report:
 Conference Report
 Progress Report
 Periodic Report

Conference Reports:
 Are used to talk about the meetings and sessions being held

Progress Reports:
 Are used to show progress, accomplishments, or activity over time or at a given stage of a major assignment

 Introduction will be similar as mentioned before
 Body
 Descriptions of accomplishments during the reporting period
 Unanticipated problems (If any)
 Plans for the next reporting period
 Summary (Overall appraisal of progress to date)
 Terminal Sections will be similar as mentioned before

Periodic Reports:
 Are written in a company’s fiscal year, others may be written weekly, monthly, quarterly or annually.

Analytical Reports:
 Are basically written to analyze a situation or issue
Note: In the Introductory section of the report determine whether you are to recommend a solution or simply analyze a series of alternatives

Recommendation-Justification Report:
• are basically used for persuasion purpose
– Introduction
– Body
• Current state of the problem
• Effects and causes of the problem
• Possible options to remove the problem
• Criteria in evaluating a solution
• Recommended solution
– Terminal Section
• Conclusion
• Recommendation