Saturday, January 23, 2010
Is a factual piece of writing based on a research you conduct.
Two kinds of Reports:
Short and Long
Are often presented in memorandum form. A short report is concise, accurate and all the inferences depend on supporting evidence to help readers make an informed decision.
Parts of a Report:
Aim or purpose, authorization, sources, scope, definition, background, limits, brief mention of results, list of topics to be discussed
Present all relevant facts accurately and impartially. Do not let your personal feelings and prejudices affect the facts.
Emphasizing important ideas by capitalization, underscoring, boldface, italics, more space and repetitions.
Include Visual Aids such as graphs, tables, pictures whenever they will help clarify information for your readers or listeners
Use headings to guide the reader through the report,
Numeral Letter Combination (II,A, 1, a, (1))
Decimal System (1.0, 1.1, 1.2,1.21,1.22)
Letter Numeral Combination (A,1,a,(1),(a))
Use Topic Sentences for most paragraphs
Apply the seven C’s writing principles and make your writing easy to read
Summary: A summary condenses the Text
Conclusion: Evaluates and Infers from the Text
Recommendation: Offers Specific Courses of Action
Three Kinds of Reports:
These reports are basically used to inform the reader about some event or progress in some project or activity
Kinds of Informational Report:
Are used to talk about the meetings and sessions being held
Are used to show progress, accomplishments, or activity over time or at a given stage of a major assignment
Introduction will be similar as mentioned before
Descriptions of accomplishments during the reporting period
Unanticipated problems (If any)
Plans for the next reporting period
Summary (Overall appraisal of progress to date)
Terminal Sections will be similar as mentioned before
Are written in a company’s fiscal year, others may be written weekly, monthly, quarterly or annually.
Are basically written to analyze a situation or issue
Note: In the Introductory section of the report determine whether you are to recommend a solution or simply analyze a series of alternatives
• are basically used for persuasion purpose
• Current state of the problem
• Effects and causes of the problem
• Possible options to remove the problem
• Criteria in evaluating a solution
• Recommended solution
– Terminal Section