Saturday, April 3, 2010
Project review meetings are necessary to show that progress is being made on a project. There are three types of review meetings:
Project team review meetings
Executive management review meetings
Customer project review meetings
Guidelines for Effective Meetings:
The following are general guidelines for conducting more effective meetings:
Start on time. If you wait for people, you reward tardy behavior.
Develop agenda “objectives.” Generate a list and proceed. Avoid getting hung up on the order of topics.
Conduct one piece of business at a time.
Allow each member to contribute in his own way. Support, challenge, and counter. View differences as helpful. Dig for reasons or views.
Silence does not always mean agreement. Seek opinions: “What is your opinion on this, Nasrat?”
Test for readiness to make a decision.
Make the decision.
Assign roles and responsibilities (only after decision-making)
Agree on follow-up or accountability dates
Indicate the next step for this group
Set the time and place for next meeting
End on time
Ask yourself if the meeting was necessary